Part of the Pisys 360 Permit to Work System

Ensuring Contractor Compliance

It's definitely worthwhile making sure that all contractors working on your site carry the appropriate insurances and certifications to prove compliance with the regulations in force - why? here are a few reasons

Enhanced Workplace Safety:
- They're more likely to adhere to safety protocols, reducing the risk of accidents, injuries, and fatalities.
- This creates a safer working environment for all employees, including both your own staff and those from contractor companies.
Reduced Legal and Financial Risks:
- Fines and Penalties: Regulatory bodies can impose substantial fines for violations of safety, environmental, and other relevant regulations.
- Lawsuits: Accidents or injuries caused by non-compliant contractors can result in costly lawsuits and legal battles.
- Insurance Claims: If your contractor doesn't have the appropriate insurance then liability is likely to transfer to you
Improved Project Efficiency:
- It makes sense to assume that Contractors who are qualified and competent to do the job are typically more organised, reliable, and efficient in their work.
- This is likely to lead to smoother project execution, reduced delays, and improved overall project outcomes.
Enhanced Reputation:
- A strong commitment to contractor compliance demonstrates a company's dedication to safety and responsible business practices.
- This can enhance your company's reputation among clients, partners, and the wider community, especially potential employees at a time when recruitment is difficult.

In essence, contractor compliance is not just a legal or regulatory requirement; it's a strategic imperative that contributes to a safer, more efficient, and more successful business.

Challenges of Ensuring Compliance

The benefits of ensuring contractor compliance are significant, but there are some challenges:

Time Consuming

• There's going to be an admin overhead both for you and the contractor
• There is the potential for delays if a contractor turns up for work without the correct documentation

Document version control

• If document versions change there may be a time overhead in ensuring that all contractors are updated

Evolving standards within the industry

• Regulations may change resulting in new requirements for contractors

The Contractor Module

The Contractor Module is a core element of any HSE Contractor Management Procedure providing:

The ability to ensure contractors and recipients of permits have all the certification and insurances in place before starting the job.

Ability to log the dates of Inductions and Certifications against the individuals.

The ability to confirm and request the relevant insurances for a contactor at the job planning stage.

The PTW system also provides the ability to provide feedback on a contractor's performance at the end of the job:

• Ensuring only approved contractor companies and personnel can be assigned to do a job, e.g. electrical work only done by personnel with electrical certs
• Ensuring all contractor certificates are still in date before work starts
• Demonstrate Contractor Management - Full Histories and Audit Logs can be shown
• Compliance Registers

Whole contractor companies and/or individual personnel are approved to work on certain types of Permits or locations, and their competencies recorded before the work begins.

The system keeps track of your company requirements, saves copies of their certificates, and flags up expiry/renewal dates.

And as all data is recorded centrally, anyone managing a permit can have immediate access to all relevant contractor data before authorising the work.

Continuous Rating of Contractors

• When a permit is handed back the company representative can be required to give a rating on how well the job has been done. 1 is poor 10 is fantastic.​
• Over time this rating will give an indication of how well the users feel that the company is performing as a percentage ​
• If this option is enabled the rating can be shown against the company​