PISYS ACTION TRACKING SYSTEM IS TRUSTED BY

IS ACTION TRACKING CAUSING DELAYS AND INEFFICIENCY?

Missed deadlines, Missing data, No audit trail, No central view, Inadequate reporting, Poor access control, No alerts for overdue actions, Poor Stakeholder communication, Unable to handle multiple action types...

TAKE CONTROL OF IMPORTANT ACTIONS WITH A FULLY CONFIGURABLE WORKFLOW

"DORIS use the Pisys system in the UK for the full range of HSEQ related action tracking and reporting. Having a centralised system gives the organisation confidence and visibility that key actions are being managed and closed. We receive great service from Pisys which helps us improve efficiency and concentrate on important tasks."

Emma Bishop - Doris UK

ACTION TRACKER FEATURES

Inclusive in subscription

  • Onboarding
  • Hosting
  • Microsoft AD Integration
  • Support & Upgrades
  • 1 day Remote Training
  • Data Storage

EASY TO USE

Get Full Visibility Of The Action Lifecycle

Audit Trail

Action details are captured in a configurable form and assigned to an individual for completion. After the ‘action owner’ has completed their work, a number of review stages allow comments and ultimately acceptance or rejection of the action. Multiple reviewers can be assigned to an action. An attachment facility allows assets relating to the action to be included, and a built-in audit trail keeps track of the entire action lifecycle.

Action Tracker Project Management

The Action Tracker's simple project structure allows projects to be organised into sub-projects, tasks, & actions with a well-defined flow. A digital Project Action Log lets you see when they are completed. Tasks can be easily assigned to team members – once completed, members waiting on the action are notified, & other actions are activated. Project short names can be created and used as part of an action numbering scheme if required.

Track HAZID/HAZOP ENVID, SIL, LOPA

In fact any process which generates critical actions! It's used by operators and contractors world-wide who appreciate its simplicity and ease of access. If you're a busy Chairman or scribe you've got enough on your plate without worrying about how actions are being recorded and managed.

"To say that this is an extremely important system for our company is an understatement, as it encompasses all of our QHSE records which are a critical part of our RIDDOR compliance. It works, and we trust it to work."

Paul Craig - North Star Shipping

Management From Anywhere

The intuitive web interface allows simultaneous access by multiple users from anywhere in the world, so wherever your team members are located they are able to stay in touch with their team & their tasks. Third parties can also access the system with the appropriate permissions. Action Tracker works well on all browser and device types so it is easy to access even when you are on the move.

Control Visibility And Structure

Each team member can be assigned a role within the system, controlling their access to the data they can see. Key personnel can be given ‘approver’ status, allowing them to sign off tasks when they’re satisfied. Users from other companies can be given access limited to their role. The Action Tracker tool also supports single sign-on.

"Our users love the Pisys system because it fits the way they work"

Mike Forrest, Wood PLC

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What Our Customers Say

The Action Tracker is core to our incident management process, allowing critical information to be captured on scene, and followed up with managed actions

Paul Craig North Star Shipping

The Pisys action tracker forms the core of our Query Management System and is a robust and easy to use tool. The system is advantageous as it is fully configurable and being web-based allows users to track and manage queries in real time, from any project region. We have used this system for a few years now and the continued support provided by Pisys has been invaluable.

Janette Brown Subsea 7

Our users love the Pisys Action Tracker because it is so easy to use for high-governance actions like HAZOPS etc.

Mike Forrest Wood PLC

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Tell us what action tracking challenges you're facing

Frequently Asked Questions

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What features should an action tracker have?The basic features you need are:
  • Configurability (to allow you to track different types of action and to use different language to describe the data)
  • Auditability - The ability to see exactly what changes have been made to an action
  • Review - Actions should be able to be reviewed by a variable number of reviewers depending on the business needs
  • A range of data types - Actions come in all shapes and sizes - a HAZOP action is quite different from an Audit action so the system should allow for any action type to be managed
Can I use EXCEL for action trackingYou can up to a point, however EXCEL doesn't really have the ability to support the rigorous workflows and review processes that a good action tracker requires. Security is also an issue - how many of us have made small changes to an EXCEL spreadsheet and kept it on our desktop ? - data integrity cannot be guaranteed without an effective security model
How doea action tracking work in HAZOPS/HAZIDS etc?High governance actions like those created during HAZOPS generally need to capture addiitonal data - e.g. causes/consequences etc. They also require a high level of governance in review. Because data is often sensitive it's also important to have good control over access to actions.
How can I use action tracking with multiple stakeholders?Usually multi-stakeholder actions will require careful management of access rights - for example you might have sub contractors working on different projects which means that you have to be able to control who has visibility/access to project data.
How can I keep action data secure A good action tracker should support the use of strong passwords to protect action data ( see above) . It should also encrypt data for additional security. If you are using a cloud based system ensure that your provider is certified to a high level for information security (e.g. ISO27001)
Who manages action data in an organisation?Often a HAZOP scribe will enter and assign actions, but the actions will be completed by others. A good action tracker will allow some individuals to be assigned as managers or administrators, so for example a technical assistant could act on behalf of a busy project team to create, manage and report on actions