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Animal Rendering plant adopts Permit to Work (PTW) system

Case Studies, PTW Case study

Advanced Proteins provide waste disposal, recycling and environmental solutions for animal by-products and food waste. We’re proud to welcome them as the latest users of our Permit to Work system.

They use their PTW system for managing Working at Height, Hot Work, Confined Space Entry and some Excavations.

CHALLENGES

  • High volumes of PTWs created across several large
    facilities.
  • Each PTW managed in isolation – required an overview of
    all ongoing Permits at the entire facility or across
    facilities.
  • High volumes of approvals, workflows and closeouts to
    manage using paper-based system.
  • Admin burden of the existing paper-based system.

    • The need to maintain a paper audit trail for maintaining
    their ISO and OHSAS accreditations

    SOLUTION

  • The existing paper-based system was replaced by Pisys
    PTW Permit to Work Software, which covers the whole
    workflow of PTW creation, approvals, closeout and
    retrieval.
  • Help with setup and customisation by Pisys, using existing
    Permit to Work Questions and workflows to allow a
    seamless transition to the new system.

    • RESULTS

    • Simplified management and administration of large numbers of permits
    • Automated workflow – from creation to handback of permits
    • Clear overview of all ongoing jobs at all facilities, helps manage concurrent PTW activities
    • Reduction in paper admin and time saving
    • Easy compliance and audit trail for ISO14001 and 18001
    • Detailed knowledge of each Permit without having to visit the work site
    • Overview of which contractor works at which site
    • Better communication with contractors & easier agreement of work scope

     

    THE CUSTOMER PERSPECTIVE ON PISYS PTW

    "We reached a point where large numbers of Permits were created at our facilities every day by staff and a pool of contractors. We had a good PTW system in place already – it was based on filling in forms and signing these off before the work started.

    The company wanted to know which permits were open,and which ones had been completed and closed out. And we wanted to get an overview of all the ongoing work in our facilities, without having to physically be there.

    In addition, we wanted to ease the admin burden of filing of the paper permits and occasional retrieval. We needed to be able to go back and look at past permits during audits and inspections, as we are ISO14001 and OHSAS18001 accredited.

    We were looking for a system to simplify the management and administration of permits, possibly go electronic while still using people’s own signatures, and without losing any good parts of our PTW system that we had built up over the years.

    'Pisys came along at just the right time and provided a great solution'

    They provided a simple, workable solution for the electronic management and administration of Permits to Work.

    'They went out of their way to get it right for us'

    We were able to transfer our existing Permit to Work questions from the paper forms to the PTW system, so the questions and terminology were already familiar to our users. This is one of the
    reasons why the software was so easy to learn, and we were able to deploy it across our sites within a couple of weeks.
    We are getting very good feedback from contractors and staff, and everyone who has seen the software wants to use it.
    One great result is the way the digital signatures work on iPads, tablets and even iPhones – wherever there’s access to WiFi or mobile phone reception.
    Using the system has helped us streamline and unify our own PTW creation process – and we find that the system is a great tool for making agreements between John Pointon Supervisors and the contractors that are performing the job."

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